Privacy Policy
Last updated: 28 June 2026
This Privacy Policy explains how AutoLink M.A.T. (“we”, “us”, “our”) collects and processes your personal data when you visit our website or contact us. We process personal data in accordance with the EU General Data Protection Regulation (GDPR) and Belgian data-protection law.
1. Who is responsible for your data (Data Controller)
The controller responsible for your personal data is:
- AutoLink M.A.T.
- Vredebaan 56, 2640 Mortsel, Antwerpen, Belgium
- VAT: BE1037023931
- Company registration number: 1037.023.931
- Email: info@autolink-mat.be
- Phone: +32 486 09 91 69
For any privacy-related question or to exercise your rights, contact us at info@autolink-mat.be.
2. What personal data we collect
| Source | Data we collect |
|---|---|
| Contact & quote forms (contact, sell-your-car, sourcing, transport) | Name, email address, phone number, your message, and the vehicle / service details you choose to provide (e.g. make, model, budget, route). |
| Uploaded files (where offered) | Any documents or photos you voluntarily upload (e.g. vehicle photos or paperwork). |
| Marketing opt-in (optional) | Your email address and your consent, if you tick the box to receive updates. |
| Server & security logs | IP address, browser/device type, date and time of access, and pages requested. Generated automatically by our hosting provider. |
| Cookies & similar technologies | See our Cookie Policy. Analytics/marketing cookies are only used with your consent. |
3. Why we use your data and our legal basis
| Purpose | Legal basis (GDPR Art. 6) |
|---|---|
| Responding to your enquiry and providing information | Pre-contractual steps at your request and/or our legitimate interest in handling enquiries (Art. 6(1)(b) / 6(1)(f)). |
| Preparing quotes and performing our import, brokerage, sourcing and transport services | Performance of a contract or steps prior to a contract (Art. 6(1)(b)). |
| Sending newsletters / marketing updates | Your consent, which you may withdraw at any time (Art. 6(1)(a)). |
| Keeping records required by accounting and tax law | Compliance with a legal obligation (Art. 6(1)(c)). |
| Securing the website and preventing abuse | Our legitimate interest in keeping the site safe (Art. 6(1)(f)). |
| Analytics cookies | Your consent (Art. 6(1)(a)). |
4. Who we share your data with
We do not sell your personal data. We may share it with trusted service providers who act on our behalf (processors), only as needed to deliver our services:
- Our website hosting provider (server infrastructure and logs);
- Our email and form-handling providers (to receive and answer your messages);
- Logistics, transport and inspection partners, where needed to carry out a service you requested;
- Professional advisers and authorities, where required by law (e.g. customs, tax).
Where a provider processes data outside the European Economic Area, we ensure appropriate safeguards (such as EU Standard Contractual Clauses) are in place.
5. How long we keep your data
- Enquiries that do not lead to a service: kept for up to 12 months, then deleted.
- Client and transaction records: kept for as long as needed for the service and for the periods required by Belgian accounting and tax law (generally up to 7–10 years).
- Marketing data: kept until you unsubscribe or withdraw consent.
- Server/security logs: kept for a short period for security purposes, then deleted or anonymised.
6. Your rights
Under the GDPR you have the right to:
- access the personal data we hold about you;
- have inaccurate data corrected (rectification);
- have your data erased in certain circumstances;
- restrict or object to processing based on legitimate interest;
- request portability of data you provided to us;
- withdraw consent at any time, without affecting prior processing.
To exercise any of these rights, email info@autolink-mat.be. You also have the right to lodge a complaint with the Belgian Data Protection Authority (Gegevensbeschermingsautoriteit / Autorité de protection des données), Rue de la Presse 35, 1000 Brussels, www.dataprotectionauthority.be.
7. Cookies
We use strictly necessary cookies to run the site, and analytics/marketing cookies only with your consent. You can change or withdraw your choice at any time via the link. For full details, see our Cookie Policy.
8. Changes to this policy
We may update this Privacy Policy from time to time. The “Last updated” date above shows when it was last revised.